How to Secure Workspace from Unauthorized Access is a growing concern of every organization. Earlier physical registers were used along with security guards working in a shift to check on security in a company. Where it will be difficult to extract historical information with the help of these registers, which is also a time-consuming activity. Throughout this blog, we will discuss how to secure your workspace from unauthorized access.
Any organization comprises different departments, IT Infrastructure & Data Centres, restricted areas, warehouses, manufacturing machinery & equipment, etc. So, there is a need for a security system in the workplace to regulate the visitor movement in their organization. TR VMS software replaces the prolonged manual process of visitor registration & check-in process and it will address effectively the gap in your security system.
Let’s Find Out what Effective Measures your Organization can take to Minimize the Risk Of Security Flaws
Track your Visitor in the Workplace
To allow visitors with pre-fixed appointments, to track the expected visitor. The walk-in visitor will make a request for a meeting at the gate with the help of security to the concerned person, based on their approval their visitor pass will be created which will contain the Visitor’s Image, Visitor Name, Employee Name & department, the purpose of Visit, secure area & check-in time. You can even give them color-coded passes to determine which part of your company they will visit. Visitor Pass will prevent unwanted visitors from accessing your company. In fact, The same process is also streamlined to manage your visitors across multi-location premises. Any employee & security can question them if they find them wandering in your company without a pass.
Restricted Access to Secure Area
TR VMS can be integrated with Access control, gate, turnstiles, or boom barrier to control visitor access in a secure area. It will add an extra level of security to your company. It will also ensure contractor workers for maintenance & repair will get access only to the area where they need to complete the repair work.
Identify Returning Visitors
TR VMS ensures returning visitors don’t go through the visitor registration process in their repeat visits, you can search & retrieve visitor information with their mobile number, company name, etc. Thus, it will identify the visitor and reduce the check-in time at the gate for repeat visitors. In case there is a change in information like Visitor Mobile or company name etc, security can modify the information before check-in.
Validate Visitor Against Watchlists
TR VMS can be integrated with any government watchlist (verified credentials) to control the entry of visitors into your organization by validating it with watchlists. This will help in restricting entry of suspicious visitors however it will help you to ease the check-in process of any VIP visitor on arrival in your company.
Conclusion
Finally, the Visitor Management System ensures that only authorized personnel can enter the premises, by verifying their identity and details. It also records the time of entry and exit of the visitors, allowing for easy tracking. In addition, it provides a secure system for the safety of staff, customers, and assets.
Modern solutions such as access control systems and biometric scanners can be used instead. These solutions provide a more efficient, secure, and cost-effective way to control access to restricted areas. They also provide a more reliable way to track and log access to these areas for better data analysis.
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