Payroll Outsourcing and Its Benefit

Payroll is an important business function for employees and with regards to taxes, but it is not one that can directly increase sales. One can focus on the core business thus saving time and energy on payroll processing. Outsourcing payroll processing helps delegate the cumbersome process to companies that specialize in managing payroll for other companies.

These specialized companies run a fully-hosted payroll software product, providing all their clients with the opportunity to eliminate their payroll processes. Their latest technological system allows for self-service viewing of payslips, Form-16, entry of investment declarations, leave recording, attendance tracking, training, reporting, etc. Their system provides multi-tier access and is deployed on desktops as well as via touch-screen kiosks.

The payroll processing providers vouch for complete quality and security for the client companies in full compliance with accounting best practices, using extensive quality control measures and electronic archival protection of all source documents. They provide 24-hour connectivity and thus, an uninterrupted connection to their clients.

Let us see how outsourcing payroll can benefit an organization :

 ♦Organizations can benefit from the specialization of the outsourcing company and its professionalism

 ♦By outsourcing payroll, a host of co-related activities like tracking leave, benefits, and deductions for employees can be passed on, and employees can concentrate on other productive work.

 ♦Outsourcing payroll processing to payroll providers can significantly reduce direct payroll costs. Statutory compliance is advantageous to organizations because it saves them from undue penalties and fines. State penalties for errors, omissions, or late payroll tax filings can be very costly. In extreme cases, complete shutdown, loss of company integrity, distrust among stakeholders, and loss of company loyalty among employees, clients, etc. are some of the other repercussions that can bring disgrace to the organization. A payroll outsourcing provider can, with his expertise, eliminate these drawbacks.

 ♦By outsourcing payroll to a specialized company, organizations can take advantage of the team of experts available at the payroll provider. Queries can be resolved without the involvement of consultants, which is advantageous when the client organisation is small.

 ♦The organization can take advantage of the enhanced security provided by a quality payroll provider who would invest in the most modern technology and security for processing and storing data.

 ♦Using a quality payroll provider with a payroll system allows small to medium-sized businesses access to this platform without having to incur the expense of buying and maintaining it.

 ♦Similarly, outsourcing companies can avoid technology advancement costs, which are imperative in these present days of new launches in HRMS.

 ♦There are few HRMS companies that offer the outsourcing of payroll software. There are also companies that sell payroll software for a competitive price. It is best to consider the features and pricing of various options before making a decision.